Kimberly Rolleri is the owner of the Spanish R Rolleri Ranch, a celebration venue catering to weddings, parties, and other celebratory events. In the following article, Kimberly Rolleri discusses the important steps to planning, and executing a successful party event.

Organizing a formal event can come with a whole host of stressors, including planning, and accommodating the needs of many guests. However, with an understanding of the essential steps to organizing a successful celebration event, one can bypass all of the stress! Let’s examine how.

According to Kimberly Rolleri, an experienced event facilitator, there are several ways to organize a formal event with success and ease. Many issues that commonly arise when planning an event, such as price or the impact of the event in the memory of guests, can be resolved by picking the best location.

In this article, Kimberly Rolleri examines some of the essential steps to organizing a successful celebration event. These will be applicable whether someone is planning a shower, a party, or any number of formal events. By the conclusion, the reader should be able to feel encouraged in their goal to plan a memorable and ultimately successful celebration. Let’s get started.

Kimberly Rolleri Discusses Ways to Make a Party a Success

With all of the technological advances and new trends in party planning or even sharing ideas, it should be an exciting time to plan a celebration event. However, the very same exchange of information and strategies can contribute to feeling overwhelmed and usure where to start.

Below are a few key elements on where to begin.

Plan Smaller

This may seem counterintuitive, but the first step is to scale down. Don’t worry; this does not mean that all dreams must die! However, there are many benefits to strategizing for smaller, more intimate celebrations during the planning phase of the event itself.

Kimberly Rolleri says that one of these is a lessening of stress. If the event planner can visualize the event as smaller, they can tackle issues like location, food, decorations, and the like without feeling overwhelmed.

This can help lay a “ground floor” plan for how to acquire materials and lay out timing. Then, that foundational understanding of the plan can always be built upon or expanded for a larger event, if necessary.

Remember, however; intimate events generally mean lower cost. They also open up a much wider field of options when it comes to locations and even smaller components of an event like activities or food. The more people invited, the higher the likelihood that restrictions in location or limitations in budget are present.

Determine a Budget

Kimberly Rolleri explains that budgeting is certainly not the most fun step in organizing a successful celebration event, but the success definitely depends on it. The worst thing an event planner can do is dream big, plan accordingly, and run out of money. This can result in a half-finished event, and supplies from food to décor and even space can run out.

To avoid this, a budget is essential. Even small and intimate events cost something; make a detailed list of each asset. The more specific, the better. Every supply, item of food, component of décor, and employee rate involved should be budgeted for appropriately.

Kimberly Rolleri also says to remember to prioritize. An event planner should make cuts to the budget when it comes to things that are expendable in order to make room for more important components of the event.

For example, a pricey piece of decoration may make more sense to cut out of the planning process if there is not enough money for seating or utensils. An event planner should accurately assess what will make the event most enjoyable and memorable, then plan accordingly.

Pick the Best Possible Location

We’ve all heard the saying, “Location, Location, Location!” It matters in more areas of life than simply real estate. The location of an event can cause problems, or it can resolve problems, depending on how skillfully the event planner made the location decision.

For example, the Spanish R Rolleri Ranch in the Sierra Foothills is successful in their ability to adapt to varying celebration events. Weddings, big and small, can be held at the ranch, which offers both indoor and outdoor settings, and celebrations from micro to grandiose.

Additionally, the atmosphere of a location can cut down on costs for decorations. Often a lovely outdoor location replaces the need for fancy lighting or expensive drapery; the scenery is enough. The same can be said of a well-structured indoor location.

Kimberly Rolleri explains that with the right location, a celebration event’s planning can be kept to a fun minimum rather than an overwhelming list of chores.

In Conclusion

Kimberly Rolleri says that the essential steps to organizing a successful celebration event include planning small and scaling the event up later if necessary, budgeting accurately, and selecting the best possible location for the event.

Each of these steps is vital to the success of an event, whether it is a wedding, a shower, or a formal event. Making these choices early on and carefully can save a lot of headache later, and leave planners with an event that creates beautiful memories rather than stressful ones!